Main Page | Recent changes | Edit this page | Page history

Printable version | Disclaimers | Privacy policy

Not logged in
Log in | Help

Policy on Student Vacation and Travel

From Radiological Sciences



Students who receive full-support stipends from UTHSCSA Ph.D. programs are required to pursue their training on a full time basis devoting 20 hrs/week of the normal work week for their research project and the remaining time for academic courses and clinical training.

It is the policy of the University of Texas system, UTHSCSA and the Graduate School of Biomedical Sciences that employees appointed to positions which require student status as a condition of employment are not eligible for any leave entitlements (sick, vacation, personal and holiday leave). This is in accordance with the UTHSCSA Handbook of Operating Procedures Policy 4.3.5, Policy 4.7.5, Policy 4.7.7 and 4.7.10. However student employees are not specifically excluded from working with their mentors to develop an alternative work schedule under UTHSCSA HoP Policy 4.7.4.

For all other students (those on training grants, fellowships or otherwise self-supported) the following guidelines have been established for the Radiological Sciences Department use and are only the minimum requirements required for the students. Clearly, individual circumstances may cause a specific student mentor pair to agree to an individual vacation plan that seems appropriate given the nature of the student's efforts over a period of time, particular family circumstances, parental leave, etc. Students must be sensitive, however, to their obligation to inform their advisor in writing before choice of all proposed or planned absences so that the flow of experimental work can be planned and discussed. The application for leave with Advisor co-signature must be presented to the Radiological Sciences Division Office prior to departure.

[edit] Vacation and Holidays

Graduate students shall receive all University holidays and 14 working days of paid vacation per annum. In the Radiological Sciences graduate program at UTHSCSA, the times between academic terms and the summers are considered active parts of the training and research period and are not necessarily free times.

Vacation may be accumulated from year to year for students who may wish to take longer periods of time in one block, and then take less frequent vacations. This is particularly for individual students who must travel long distances to visit their families or have special needs. This accumulated vacation time must be approved by the supervising professor. Students should not take vacations when classes or exams are scheduled. For first year as well as advanced students, vacation time should ALWAYS be arranged with the supervising professor at least 1 month in advance.

[edit] Sick Leave

Graduate students may have up to 12 working days of sick leave per annum, with no year-to-year accrual. Under exceptional circumstances, additional sick days may be granted following a written request and approval by the student’s program director. Sick leave may be used for the medical conditions related to pregnancy and childbirth. Time taken for sick leave must be approved before hand by the student’s advisor.

[edit] Parental Leave

Since more then half of the students enrolled in the graduate program have families, graduate students with children may also have up to 14 working days of parental leave per annum for the adoption, the birth of a child, or extraordinary medical events concerning children. Either parent is eligible for parental leave. Parental leave must be approved by the student’s advisor. Sick leave may not be used to supplement parental leave, except as noted above.

[edit] Scientific Meetings and Other Education-Related Leave

Graduate students may have up to 10 working days of conference leave per annum, with no year-to-year accrual. This leave is ONLY designated for travel to scientific meetings and days explicitly taken off for study and preparation for examinations i.e. ABR Boards and Qualifying Exam. Time taken off for these purposes must be approved before hand by the student’s advisor. Click here to download a worksheet for travel expense reimbursement.

Retrieved from ""

This page has been accessed 7,251 times. This page was last modified 18:11, 18 August 2009.

[Main Page]
Main Page
Community portal
Recent changes
Random page

Edit this page
Discuss this page
Page history
What links here
Related changes

Special pages
Bug reports