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From Admission to Candidacy through Granting of the PhD Degree

From Radiological Sciences

Contents

[edit] Selection of the Supervising Professor

No later than three months after the student's admission to candidacy, the member of the graduate faculty of the program who will serve as the supervising professor of the dissertation research shall be decided upon by mutual agreement among the candidate, the faculty member, and the Committee on Graduate Studies. Normally, the research advisor who guided the student's preliminary research activities continues as supervising professor, but this arrangement is not obligatory.

[edit] Draft of Dissertation Research Proposal

The candidate shall identify a research question that will serve as a focus for the dissertation research. The candidate shall prepare a draft of a research proposal that specifies the research to be undertaken, its significance in the scientific field, and the general methods and techniques to be utilized. The proposal shall be submitted to the supervising professor for review and modification. Subsequent drafts of the proposal should then be submitted for review and modification to other faculty members who have knowledge and expertise in the area of the research proposal and who have been selected by mutual agreement among the candidate, the supervising professor, and the Committee on Graduate Studies. The final draft of the dissertation research proposal is subject to review and approval by the Committee on Graduate Studies, which may specifically designate a group of faculty members to review the proposal draft(s).

[edit] Composition of the Dissertation Supervising Committee

After approval of the proposal by the Committee on Graduate Studies, the supervising professor and the candidate shall make recommendations to the Committee on Graduate Studies regarding the composition of the Supervising Committee for the dissertation research. The Supervising Committee must consist of at least five persons, as follows:

  1. The supervising professor, also a member of the program's graduate faculty, designated as Supervising Professor and Chair of the Supervising Committee,
  2. One member must be from outside the Health Science Center and must be an expert in the field of the proposed dissertation
  3. Two members must be members of the graduate faculty of the program
  4. One member must be a faculty member of the Health Science Center in a supporting area outside the program but need not necessarily be a member of the graduate faculty.
    • The Committee on Graduate Studies may nominate additional members in categories (b), (c), and (d) if necessary. Nomination is contingent upon the willingness of the designated person to serve on the Supervising Committee. The composition of the Supervising Committee should, in principle, provide a group of research scientists who constitute an important resource to the candidate and her or his dissertation research. Their functions are, with the Supervising Professor, to guide the candidate through the dissertation research and to certify to the Committee on Graduate Studies that the candidate has, in fact, carried out a meritorious research investigation of the caliber appropriate for a Ph.D. dissertation and, in their opinion, defended it satisfactorily. Upon selection of the supervising committee, the chair of the Committee on Graduate Studies (COGS) will submit to the Graduate School Dean's Office a completed GSBS Form 30 Recommendation for Approval of Dissertation Research Proposal and Supervising Committee. The student must provide the Graduate School Dean's Office an electronic copy of their dissertation proposal to accompany GSBS Form 30.

[edit] Approval of the Dissertation Proposal and Supervising Committee

The Graduate Faculty Council and the Dean will review the recommendation of COGS on the proposal and supervising committee. After approval by the Dean of both the proposal and the Supervising Committee, the candidate may register for their respective program's Dissertation course. Any subsequent change in the Composition of the Supervising Committee must be approved by the COGS and approved by the Dean, who will then report the change at a regularly scheduled GFC meeting.

[edit] Supervision of the Dissertation Research

Within one month after formal approval of the Supervising Committee, the Supervising Professor shall convene the Supervising Committee to discuss with the candidate the progress of the dissertation research and the projected future work. At appropriate intervals thereafter (at least every six months), the Supervising Committee shall meet with the candidate for presentation of progress reports (written and/or oral), so that current status of the research may be evaluated and direction of future work planned. If the external Committee member is unable to attend these meetings, it is the responsibility of the candidate and the Supervising Professor to provide this member with progress reports for review and recommendations. It is essential that the Supervising Committee be fully informed of the research progress and be able to provide continued supervision throughout and that the Committee on Graduate Studies receive reports of the research progress from the Supervising Committee after each of its meetings with the candidate. The Supervising Committee and/or the Committee on Graduate Studies may approve or direct alterations in the research plans within the general context of the dissertation proposal. Major changes in the candidate's research status (such as selection of a new Supervising Professor, new Supervising Committee members, or a new research question) must be reported to the Graduate Faculty Council and the Dean for consideration.

[edit] Submission of the Dissertation

After agreement by the members of the Supervising Committee that the research has progressed sufficiently for submission of the dissertation, a draft of the dissertation shall be submitted to the Supervising Professor and then to all other members of the Supervising Committee for review and recommendations for modification of content. An electronic copy will also be submitted to the Graduate School Dean's Office for review of formatting. It is the responsibility of the candidate to follow the guidelines of preparation of the dissertation provided by the Graduate School Dean's Office in the Instructions for Preparation and Submission of Electronic Theses, Dissertations and Dissertation Abstracts. If the alternative chapter format is preferred, the candidate must obtain approval for such format from the Supervising Committee and the Committee on Graduate Studies. The candidate also has the responsibility to ensure adequate time for review and modification of the dissertation in accordance with the schedule of deadlines provided each term by the Graduate School Dean's Office.

[edit] Final Oral Examination

When the Supervising Committee judges the dissertation to be suitable for defense, the Supervising Professor shall be responsible for submitting a signed Request for Final Oral Examination Form (GSBS Form 40) through the Committee on Graduate Studies to the Dean and request scheduling of the Final Oral Examination. Three copies of the Abstract and Vitae (stapled together) should accompany the Request for Final Oral Examination Form at the time it is submitted to the Graduate School Dean's Office. Public announcement of the Final Oral Examination is made by the Graduate School Dean's Office. This examination is conducted by the Supervising Committee with the Supervising Professor as chair. Interested persons may attend the public defense and have the right to question the candidate. After the public defense, the Final Oral Examination continues with an intensive oral examination by the Supervising Committee that is not customarily open to the public. The Supervising Committee members vote on the candidate's success or failure on the Final Oral Examination; more than one vote for failure signifies failure on the examination. The Supervising Committee submits the Report on Final Oral Examination Form (GSBS Form 43) to the Committee on Graduate Studies. In the event of a failing performance by the candidate, the Supervising Committee shall also submit to the Committee on Graduate Studies a recommendation regarding remedial action; in such case, the Committee on Graduate Studies shall decide on the recommendation or other action to be taken. In the event of a successful performance by the candidate, the Committee on Graduate Studies shall vote on whether to approve the recommendation by the Supervising Committee for granting of the degree.

[edit] Recommendation for Granting of the Degree

If the Committee on Graduate Studies approves the favorable recommendation by the Supervising Committee, the Chair of the Committee on Graduate Studies shall so indicate by signature on the Report on Final Oral Examination and submit the Report to the Graduate Faculty Council for consideration. The candidate shall submit to the Graduate School Dean's Office the final electronic version of the dissertation either by e-mail or on a disk or USB drive. The dissertation Approval Page signed by the Supervising Professor and Committee members must also be submitted to the Graduate School Dean's Office. When the Report, the Approval Page and the electronic dissertation in final form have been received in the Graduate School Dean's Office, the Graduate Faculty Council will consider the recommendation for granting of the degree. If the Council does not approve the recommendation, it will refer the matter to the Committee on Graduate Studies with a recommendation for remedial action. If the Council does approve the recommendation, the Dean of the Graduate School of Biomedical Sciences will notify the President of The University of Texas Health Science Center at San Antonio that the candidate has fulfilled all requirements of the Graduate School of Biomedical Sciences for the degree of Doctor of Philosophy. Upon the candidate's certification by the President, the degree is conferred by the Board of Regents of The University of Texas System. (See “Registration for Dissertation,” “Registration for Final Term,” and “Graduation” previously discussed in this section.)

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This page has been accessed 1,845 times. This page was last modified 20:15, 4 August 2014.


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